Policies & Procedures

Coalmine Beach Holiday Park Policies and Procedures

Deposits & Cancellations

A booking cannot be confirmed until a deposit/payment is received and receipted. Once a booking is confirmed a contract exists with Coalmine Beach Holiday Park and you accept the terms and conditions of this booking.

Off-Peak Bookings: Require a one night deposit at the time of booking to secure the reservations. The remaining tariff can be paid on arrival.

Peak Season Bookings: Require 50% of the total tariff to be paid by June 30th each year. When making your reservation we will ask for a 25% deposit to be paid within 8 weeks of making the reservation then another 25% deposit to be paid by no more that a further 8 weeks later. Our season dates can be seen here.

Booking Cancellations: Off Peak cancellations- must be made 30+ days prior to your arrival date. Peak cancellations – must be made 60+ days prior to your arrival date. If a booking cancellation is not made in accordance with this policy then there is no refund available.

Cancellations made in accordance to the above will receive a refund of the deposit minus a $30 cancellation fee. Please check your holiday dates carefully. Cancellations must be made via email or phone.

Rates

  • Rates are for 2 adults, per night for all bookings.
  • An Adult is 16+ years old
  • A Child is 2 – 15 years old
  • Infants are under 2 years old
  • Additional charges apply for extra people per night on all sites and accommodation.
  • Rates are subject to change without notice.

Minimum Booking Periods

Minimum booking periods apply in Peak Seasons, Public Holiday Long Weekends and some school holidays. There is a 7 night minimum booking for the Christmas/New Year period and a 3 night minimum for some school holidays and public holiday long weekends where applicable. Season dates can be seen below.

Peak Season Dates for 2018:

Public holiday long weekends, 3 night minimum stay including:

  • Australia Day long weekend; Friday 26th January – Sunday 28th January
  • Labour Day long weekend; Friday 2nd March – Monday 5th March
  • Easter long weekend; Friday 30th March – Monday 2nd April
  • ANZAC Day long weekend, where applicable; (During Term one school holidays 2018)

Summer Peak Season:

  • Christmas/ New Year period ; 21st December 2018 – 13th January 2019, 7 Night Minimum Booking.

Public School Holidays for 2018:

  • Term one: 14th April – 29th April, 3 night minimum stay
  • Term two: 30th June – 15th July
  • Term three: 22nd September – 7th October, 3 night minimum stay
  • Term four: 14th December 2018 – 3rd February 2019, 3 night minimum stay outside of the summer peak dates.

Peak Season Dates for 2019:

Public holiday long weekends, 3 night minimum stay including:

  • Australia Day long weekend; Friday 25th January – Monday 28th January 2019
  • Labour Day long weekend; Friday 1st March – Monday 4th March 2019
  • Easter long weekend; Friday 19th April – Monday 22nd April 2019 (During Term One school holidays 2019)
  • ANZAC Day long weekend, where applicable. (During Term One school holidays 2019)

Summer Peak Season:

  • Christmas/ New Year period; 20th December 2019 – 12th January 2020, 7 Night Minimum Booking.

Public School Holidays for 2019:

  • Term one: 13th April – 28th April, 3 night minimum stay
  • Term two: 6th July – 21st July
  • Term three: 28th September – 13th October, 3 night minimum stay
  • Term four: 20th December 2019 – 2nd February 2020, 3 night minimum stay

Bookings can be made by contacting Coalmine Beach Holiday Park on (08) 9840 1026, or for Cabins, Chalets and Eco Tent availability, pricing and reservations please use our Book Now button.

Accommodation & Site Requests

We make every effort to fulfill our guest’s requests. However at times those requests can not be met due to guests that are checked in and may wish to extend their stay or maintenance that may need to be carried out on accommodation or sites. The accommodation or site may also be unfit for use due to unforeseen circumstances. Therefore we can not guarantee requested sites.

Accommodation Pre-Authorisation

A credit card pre-authorisation or imprint is required at check-in for all Cabins, Chalets and Luxury Glamping Tents. This covers any accidental damages, excessive mess or theft which may occur. This pre-authorisation appears on your bank statement however the money is never taken by Coalmine Beach Holiday Park unless action is required. The pre-authorisation will automatically zero itself out after 7-10 days. We ask that all kitchens be left neat and tidy, free from rubbish and the dishes washed, dried and put back where they belong. The Pre-authorisation will be processed accordingly. Should you have any queries regarding this policy please contact our reception.

Extra Vehicles, Boats and Trailers

Please consult management if you plan on bringing an extra vehicle,  boat or trailer as we provide only one parking space per site or accommodation. We do have a boat storage yard onsite plus two overflow car parks at either end of Coalmine Beach Holiday Park.

Campfires

In compliance with the Bush Fires Act and Shire Regulations, camp fires are prohibited within Coalmine Beach Holiday Park from November/December through to March/April each year. These dates may be extended dependant upon weather conditions and advise from the local shire. During open season we supply some concrete fire pits throughout the park for guests to use. Firewood is available from reception in season. Please confirm with staff about site allocation, before arrival, if you want a site with a fire pit (Subject To Availability). No Personal Fire Pits are permitted at Coalmine Beach Holiday Park to comply with our insurance. We are surrounded by National Park and it is forbidden to remove any wood from the bush. Our local rangers constantly patrol the National Parks and fines will apply.

Pets/Animals

Pets are not permitted within Coalmine Beach Holiday Park and surrounding National parks. Please arrange to leave your pets at home. Service Dogs are allowed entry only with service papers which must be sighted on arrival.

Fish Cleaning/Bait Storage

Walpole and Coalmine Beach Holiday Park is surrounded by two large bodies of water including the Walpole Inlet and the Nornalup Inlet. These inlets with the river systems have been classified as a National Marine Park. This means that fish cleaning must be done at the Walpole Town Jetty fish cleaning facility. People seen fish cleaning on the shores of the inlets or on their boats can incur a fine for doing so. All fish offal is to be disposed of at the fish cleaning facility in town. We ask all guests of Coalmine Beach to store fishing bait in their own fridge/freezers, not in the camp kitchens. This ensures our fridge/freezers are left clean and tidy for guests food and drinks. Any bait stored in our fridge/freezers will be disposed of immediately.

Privacy Policy

Coalmine Beach Holiday Park is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information. We have adopted the National Privacy Principles (NPPs) contained in the Privacy Act 1988. The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information. A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Federal Privacy Commissioner at www.privacy.gov.au.

What is Personal Information and why do we collect it? Personal Information is information that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses and phone numbers. This Personal Information is obtained in many ways including reservations, correspondence, by telephone and email, via our website www.coalminebeach.com.au, from online booking agents, Facebook and from third parties. We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients and marketing.

Third Parties: Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party. Your Personal Information may be disclosed in a number of circumstances including the following:

  • Third parties where you consent to the use or disclosure; and
  • Where required or authorised by law.

Risk Warning: Park Management wishes to warn all guests who engage in any activity for recreation, enjoyment, leisure or relaxation in or near the park, that the pursuit of such activities involves the risk of harm or serious personal injury including death, drowning, paralysis, broken limbs or strains. Prior to undertaking any such activity, all guests or visitors should ensure and be satisfied that they are aware of all risks involved, including those risks associated with any pre-existing health condition. Such activities and facilities are varied and may include: playgrounds, playground equipment; water activities and boating; bicycle riding and scooters; operation of vehicles; trips, falls and collisions including interaction with other guests and their property; walking or running over uneven surfaces, tiled surfaces and wet areas which may result in slips, trips or falls; walking in unlit/poorly lit areas which may require a person to provide and carry a torch or other form of lighting; activities including camping with exposure to the natural environment, flora and fauna (Plants & Native Wildlife) including the risk of falling tree limbs.

All persons who engage in recreational activities do so at their own risk. Children and Infants must be supervised by an adult at all times. By entering the park , it is accepted that all activities including recreational activities are not free of risk and that park management and staff are not liable for any loss, damage or injury arising from such activities. On entry, it is also agreed that Park Management, Owners and Employees are indemnified against all claims for injury, loss, damage or theft of property.

We strongly recommend travel insurance for all your holiday bookings to meet your personal requirements in respect to personal injury, illness, employment change, theft, damage or unforeseen weather conditions.

Policies and procedures are subject to change.

Please speak to our lovely staff if you wish to discuss any of our park policies further.